East Boston Chamber of Commerce – Administrative Assistant
The Administrative Assistant performs a wide range of administrative and office support activities to facilitate the efficient operation of the Chamber Office. Extensive software skills and Social Media knowledge are required. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. As the face of the East Boston Chamber, professional conduct and attire is required.
Main Job Tasks and Responsibilities:
General Clerical Duties:
- – Answer, screen and direct phone calls
- – Make photocopies
- – Process mail
- – Maintain electronic and hard copy filing system
- – Schedule and coordinate meetings and appointments
- – Prepare agendas and individual packets/folders for Board or Committee meetings
- – Coordinate maintenance of office equipment and maintain office supply inventories
- – Record and transcribe minutes of meetings
- – Maintain active Chamber membership list, updating as necessary
- – Maintain Chamber website and Facebook page and update as directed
Communication with Membership:
- – Publish and distribute Constant Contact Newsletter to Chamber members and subscribers
- – Process Certificates of Origin for freight forwarders and brokers (part of our membership)
- – Prepare written responses to routine inquiries
- – Receive and direct visitors and clients, handle requests for information and data
- – Take direction from Board members to execute tasks (e.g., following up with prospective members; contact event venue locations, etc.) which further goals of committees
- – Assist with logistical details related to Chamber-sponsored events, including but not limited to: distributing flyers and invitations; tracking replies; organizing seating charts; assisting with day of event activities, etc.
- – Prepare and distribute invoices to Chamber members for dues each December
- – Collect payments on an as-needed basis and maintain accurate records
- – Make bank deposits
Education and Experience
- – High school graduate; college degree preferred
- – Knowledge of QuickBooks or other software necessary for invoicing and preparing checks
- – Computer skills and knowledge of relevant software and social media tools
- – Knowledge of principles and practices of basic office management
- – Spanish Speaking a plus
20 hours a week – $16 to $18 per hour.
Re-evaluation after 3-month review.